Sign HR Documents Online

HR departments manage one of the highest volumes of documents that require signatures in any organization. From the moment a candidate receives an offer letter to the day an employee exits the company, HR paperwork flows continuously. SigPDF handles any standard PDF document:

• Offer letters and employment agreements
• Onboarding packets and new hire paperwork
• Employee handbook acknowledgment forms
• Benefits enrollment and change forms
• Tax withholding forms (W-4, state equivalents)
• Direct deposit authorization forms
• Non-disclosure and confidentiality agreements
• Non-compete and non-solicitation agreements
• Performance review and goal-setting documents
• Disciplinary action and warning notices
• Leave of absence request forms
• Termination and separation agreements
• Exit interview and offboarding forms
• Workers compensation claim forms

For HR Professionals

HR teams spend a disproportionate amount of time chasing signatures. New hires need to complete onboarding paperwork. Employees need to acknowledge updated policies. Managers need to sign performance reviews. Benefits changes require enrollment forms. Each of these documents has traditionally required printing, physical signing, scanning, and filing — a process that is slow, error-prone, and wasteful.

SigPDF streamlines the signing step. When you need to add your signature to an HR document, open the PDF, sign it, and download the signed copy in seconds. For HR departments at small and mid-sized companies that cannot justify the cost of enterprise HR platforms (which often run $5-15 per employee per month), SigPDF provides the core signing functionality at €2.08/month on an annual plan.

For Employees

As an employee, you encounter signing requirements throughout your tenure — from the initial offer letter and onboarding forms to annual benefits enrollment, policy updates, and performance reviews. Often these documents arrive as PDF email attachments with a request to "sign and return."

With SigPDF, you can sign these documents immediately from any device. No need to print them out, sign with a pen, scan the pages, and email them back. Open the PDF in SigPDF, add your signature and date, download the signed version, and reply to the email with the signed attachment. The entire process takes less than two minutes.

Privacy for Sensitive Employee Data

HR documents contain some of the most sensitive information in any organization — Social Security numbers, bank account details for direct deposit, salary information, performance evaluations, disciplinary records, medical information for leave requests, and personal emergency contact details. Uploading these documents to a cloud-based signing platform means trusting a third party with this data.

SigPDF processes your PDF entirely in your web browser. The file is never transmitted to any server. This means employee Social Security numbers, salary details, bank account information, and other sensitive data remain on the signer's device throughout the process. For organizations that prioritize employee data protection, this browser-based approach provides an additional layer of privacy.

Remote and Distributed Teams

Remote work has made HR document signing more challenging. When employees are spread across cities, states, or countries, physical signing is impractical. SigPDF works in any web browser on any device, making it accessible to remote employees regardless of their location or equipment. Whether an employee is working from home on a personal laptop or using a company-issued Chromebook, they can sign HR documents immediately.

This is particularly useful for:

• Remote onboarding of new hires who cannot visit the office
• Annual benefits enrollment for distributed teams
• Policy updates that need acknowledgment from all employees
• Performance reviews conducted over video calls
• Contractors and part-time workers who rarely come to the office

Legally Valid for Employment Documents

Electronic signatures on HR and employment documents are legally enforceable under the ESIGN Act and UETA in the United States, and under the eIDAS Regulation in the European Union. This includes employment contracts, offer letters, policy acknowledgments, benefits forms, and most other HR paperwork.

Some specific documents may have additional requirements in certain jurisdictions — for example, some non-compete agreements or severance packages may need to meet specific legal standards. Always consult with your legal team for documents that have unusual signing requirements.

Cost-Effective for HR Budgets

Enterprise HR platforms with e-signature features can cost $5-15 per employee per month, and dedicated e-signature tools like DocuSign run $10-25 per user. For a company with 50 employees, that is $250-750 per month just for signatures. SigPDF starts at €2.08/month per user on an annual plan, dramatically reducing the cost of document signing across the organization.

Are electronically signed employment contracts legally binding?

Yes. Under the ESIGN Act (US) and eIDAS Regulation (EU), electronic signatures on employment contracts carry the same legal weight as handwritten signatures. Both employer and employee must consent to using electronic signatures, which is standard practice in modern workplaces.

Can I use SigPDF for new employee onboarding?

Yes. HR teams can send onboarding PDFs to new hires, who can then sign each document using SigPDF and return the signed copies. This works for offer letters, employment agreements, handbook acknowledgments, tax forms, and direct deposit authorizations.

Is employee data safe when using SigPDF?

Yes. SigPDF processes documents entirely in the signer's browser. Employee data — including Social Security numbers, bank details, salary information, and personal details — is never transmitted to any server. The document exists only on the signer's device.

Can SigPDF handle high volumes of HR documents?

SigPDF offers unlimited document signing on all plans. Whether you need to sign 5 documents or 500 per month, the flat rate of €2.08/month (annual) stays the same. Each document is signed individually in the browser.