Sign an Offer Letter Online

Before you sign: what to check in the offer letter

Once you sign, the letter is the written record of what you were promised. Compare it with what you discussed in the interviews:

• Job title, team and manager as agreed.
• Pay: base salary and how often it is paid, bonus (fixed or discretionary), signing bonus and whether it must be repaid if you leave early.
• Equity: number of shares or options and the vesting schedule, if offered.
• Start date, location and hours, including remote or hybrid arrangements.
• Conditions: background check, references, right-to-work documents, or a probation period.
• Attachments: confidentiality, IP assignment or non-compete agreements are often signed together with the offer. Read them; they can outlast the job.
• Deadline for accepting.

If something is wrong or still being negotiated, do not sign yet. Ask for a corrected letter; a handwritten note next to the signature is easy to dispute later.

How to sign the offer letter PDF

1. Save the attachment from the email, then drop it on Drop your PDF here in the editor above (or click the box to browse).
2. Create your signature: draw it on the Draw tab or type your name on the Type tab, then click Use This Signature.
3. Find the acceptance block, usually on the last page (use Next), and click the signature line. Drag the signature to fit and resize it with its corner handle.
4. Fill in the rest of the block: Add Text for your printed name, Add Date for the date. If the letter asks you to initial each page, Add Initials places your initials on the current page; repeat on each page.
5. If the PDF has fillable fields (name, start date, a tick box to accept), complete them in the Form Fields panel.
6. Click Confirm & Download Signed PDF. Keep the downloaded copy for your own records too.

Sending it back: a short reply email

Reply in the same email thread so the recruiter sees the context, and attach the signed file. Something like:

Subject: Re: Offer of employment – [your name]

Hi [name], thank you for the offer. I am happy to accept the position of [job title] starting on [date]. Please find the signed offer letter attached. Let me know if you need anything else from me before my first day.

Best regards, [your name]

Check the attachment before sending: open the signed PDF and make sure the signature, date and printed name sit on the right lines.

Privacy: offer letters carry sensitive numbers

Salary, bonus and equity figures are exactly the details you would not want stored by a third-party service. The editor opens the PDF in your browser and writes your signature into it on your device; the letter is not uploaded to SigPDF or anyone else.

Problems you might run into

• The letter is a Word file. Export it to PDF (File → Save As or Export → PDF in Word, or download as PDF in Google Docs), then sign it.
• The PDF is password-protected. Ask HR for an unprotected copy; encrypted PDFs cannot be signed as they are.
• There is no signature line. Put your signature, printed name and date below the last paragraph, or ask HR where they want it.
• Your signature came out shaky. Switch to the Type tab; a typed signature is accepted just like a drawn one.

Signing a full employment agreement rather than a letter? See signing an employment contract. On a phone, the phone guide shows how to get the attachment into the editor.