Electronic Signature Legality in Poland
Poland recognizes electronic signatures under eIDAS and the Polish Civil Code. SigPDF creates simple electronic signatures valid for most commercial contracts — processed entirely in your browser with no uploads.
No file uploadsValid in Poland under eIDASNo account requiredFrom €2.08/month
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Legal Framework for Electronic Signatures in Poland
Poland's e-signature framework combines eIDAS (EU 910/2014)with the Polish Civil Code (Article 78¹) and the Act on Trust Services and Electronic Identification (Ustawa o usługach zaufania), which transposes eIDAS into Polish domestic law.
Key Legislation
- eIDAS (EU 910/2014) — three-tier e-signature system, directly applicable
- Kodeks Cywilny Article 78¹ — qualified e-signature equals handwritten signature
- Ustawa o usługach zaufania — implements eIDAS trust services in Poland
- RODO (Polish GDPR) — personal data protection
Documents signable with simple e-signatures in Poland
- Commercial service agreements
- Non-disclosure agreements (umowy o zachowaniu poufności)
- Employment contracts (umowy o pracę)
- Purchase orders and commercial invoices
- Freelance agreements (umowy zlecenia, umowy o dzieło)
- Partnership and collaboration agreements
Documents that may require qualified signature or special form
- Real estate transactions requiring notarial form
- Government and administrative filings (Profil Zaufany)
- Court documents requiring certified identity
- Certain labor law acts (consult specialist)
Frequently Asked Questions
Are electronic signatures legal in Poland?
Yes. Electronic signatures are fully legal in Poland under eIDAS (EU 910/2014), which applies directly, and the Polish Civil Code (Kodeks Cywilny, Article 78¹), which establishes that an electronic declaration of intent made with a qualified electronic signature carries the same legal effect as a handwritten signature.
What is the Trusted Profile (Profil Zaufany) in Poland?
Profil Zaufany (Trusted Profile) is Poland's free electronic identity system for interacting with Polish public administration online. It serves as an advanced electronic signature for government services but is not required for private commercial contracts. For standard business contracts, simple electronic signatures like those from SigPDF are valid.
What types of e-signatures are recognized in Poland?
Poland follows the eIDAS three-tier model: Zwykły Podpis Elektroniczny — simple; Zaawansowany Podpis Elektroniczny — advanced; Kwalifikowany Podpis Elektroniczny (KPE) — qualified, issued by accredited certification authorities (KLUCZY). SigPDF creates simple electronic signatures. For most commercial contracts, this is legally valid.
Is a SigPDF signature valid for Polish commercial contracts?
Yes. For most commercial contracts between businesses and individuals — service agreements, NDAs, consulting contracts, employment contracts — a simple electronic signature from SigPDF is valid under eIDAS Article 25(1) and the Polish Civil Code. Polish courts cannot reject electronic signatures solely because they are electronic.
Which documents require a qualified e-signature (KPE) in Poland?
Qualified electronic signatures are required where Polish law mandates Schriftform: certain labor law acts (employment termination in some circumstances); government and administrative filings requiring certified identity; court submissions; notarized acts for real estate. For standard B2B/B2C contracts, simple e-signatures suffice.
Does SigPDF comply with Polish RODO (GDPR) requirements?
SigPDF processes documents entirely in the browser — no personal data is transmitted to SigPDF servers. This is highly compatible with RODO (Polish implementation of GDPR) for documents containing personal data of Polish residents.
Can I sign Polish employment contracts electronically?
Yes, but with nuances. Most employment contracts (umowy o pracę) can be concluded electronically with employee consent. However, certain labor acts — including termination notices (wypowiedzenie) — may require a qualified electronic signature or handwritten form under specific circumstances. Consult Polish labor law for regulated acts.